As a business owner, keeping important records and paperwork secure is a top priority. Whether you manage financial records, legal documents, or client files, proper storage ensures they remain protected, organized, and accessible when needed. Storing business files at your office can take up valuable space and expose them to potential risks like theft, water damage, or fire. A self-storage unit offers a secure and convenient solution for maintaining your business records while keeping your workspace clutter-free.
Why Proper Document Storage Matters
Business documents hold sensitive information that must be handled with care in a climate controlled storage unit. Whether required for compliance, tax purposes, or daily operations, proper storage protects against:
- Damage from Moisture and Pests – Paper documents can deteriorate quickly if exposed to humidity, mold, or insects. A secure storage unit provides a controlled environment to keep them in good condition.
- Theft and Unauthorized Access – Sensitive information should be stored in a location with security measures in place, reducing the risk of data breaches.
- Loss or Misplacement – Offices with limited space often struggle with organization, leading to lost files and misplaced records. A structured storage system ensures quick access when needed.
How to Store Business Files Safely
To keep your documents organized and protected, follow these best practices for document storage:
- Use Fireproof and Waterproof Containers – Invest in sturdy, fire-resistant file cabinets or storage boxes to shield documents from unexpected disasters.
- Organize by Category and Date – Label all boxes with clear descriptions and sorting dates to ensure quick retrieval when needed.
- Digitize When Possible – Keep scanned copies of important files in a secure digital system while maintaining physical backups for added security.
- Store in a Climate-Controlled Unit – Temperature fluctuations can cause paper to deteriorate over time. Climate-controlled storage ensures that humidity and temperature remain stable.
- Implement an Access Control System – Keep a record of who has access to stored documents to maintain security and prevent unauthorized handling.
What Types of Documents Should Be Stored?
Many businesses accumulate paperwork that needs to be preserved for legal, tax, or historical purposes. Common documents that benefit from secure storage include:
- Tax records and financial statements – Retain tax filings, payroll records, and accounting reports for several years to comply with regulations.
- Legal contracts and agreements – Store signed contracts, lease agreements, and business licenses safely.
- Employee records – Keep personnel files, benefit forms, and HR paperwork organized for compliance and reference.
- Client files and invoices – Protect confidential customer information, purchase orders, and billing records.
Secure Your Business Documents with Oquirrh View Storage
Choosing the right storage facility is just as important as selecting the right filing system. At Oquirrh View Storage, you’ll find secure, climate-controlled storage solutions designed to keep your business records safe. With advanced security features and easy access, you can store important documents with confidence, freeing up space in your office while ensuring your files remain organized and protected. Contact us today to learn more about how our storage solutions can support your business.
